Dirty Work Media

Executive Assistant to the CEO

Contract length: 3 months – Permanent
Requirements: Bilingual – English/Spanish
Availability: Full time – Must also be available evenings & weekends

Are you driven & determined? Do you hope to run your own company one day?

Do you believe strong organization skills are the route to everything good in life?

Do you want to be one of the most important hires in a film production company?

Do you like talking and being heard?

Are you willing to start from the ground and work up?

We have the perfect job for you.

Who we are: Always now, forever independent

Dirty Work is a full-service media company. We’re a conscious content company entertaining, educating, and informing through storytelling.

We work with amazing, storied clients, and emerging technologies & agencies. We focus on: fandoms, conventions, community, reboots, streaming, web series, alternative distribution and indie film festivals. We are a new media startup aiming to disrupt the film distribution and production industries. 

We foster a culture of communication, community, teamwork, and collaboration. 

The Role

We’re looking for a versatile, hard-working Executive Assistant to join our team. You’ll be working to support our CEO in making sure her working days run as smoothly as silk. No two days will ever be the same working for this new-media company. One day you’re at a press event meeting & greeting Hollywood elite; the next you’re on location with set designers; the next after that you’re tooling around on an Excel spreadsheet handling research for our brands.

We’re looking for someone who wants to grow into a leader and is willing to put in the hard work to get there. You’ll be committed to maintaining excellent relationships with our clients and our growing team. Organization is not only your strong point, but your passion. You’ll create systems, protocols, and procedures, and organize daily the chaos of a dynamic media company. 

You will be one of the most important persons in our organization – our success depends on your excellence.

Do you answer “yes” to these?

  • Are you a culture vulture?
  • Do you understand internet viral and meme culture?
  • Are you a high achiever? Do you have a proven track record of delivering exceptional results (in your last roles)?
  • Do you understand digital media?
  • Can you use web searches to learn new skills?
  • Are you a dedicated lifelong learner?
  • Are you looking for a new challenge?
  • Are you willing to do whatever it takes to achieve results?
  • Are you able to prioritize your workload?
  • Have you ever wanted to work in a fast-paced tech company?

What we can offer the right candidate

  • Ongoing training
  • Access to stream endless films & TV
  • Invitations to red carpet events & exclusive film previews
  • Market rate salary & attractive bonus structure
  • Travel opportunities within Latin America, UK, and USA
  • 14 paid vacation days per year
  • Attractive bonus scheme

About You

  • Detail-oriented
  • Self-starter
  • Creative
  • Problem-solver
  • Team player
  • Up for a challenge
  • Discreet and aware of confidentiality in the workplace
  • Exceptional administrator with a working knowledge of contracts
  • Resilient and able to work in a fast-moving business
  • Proactive: You see problems and solve them before they are an issue; you see a new way of doing things and implement it immediately

You Possess

  • Typing speed of 45 WPM or more
  • Working knowledge of iOS
  • Working knowledge of Google Docs, Trello, Excel, Slack
  • Great interpersonal skills
  • Operations, administration, and customer-service experience
  • Desire to work in the film industry
  • Love for film which you can translate into passion in your work
  • Desire to work at a fast-paced startup
  • Can-do attitude
  • Strong sense of self
  • Great time management skills
  • Both organization and strong attention to detail
  • Love for the internet: you live on the internet
  • Experience working with company director(s) previously
  • Driver’s license
  • Your own laptop
  • Bilingual (English & Spanish)

Bonus Skills

  • WordPress
  • Photoshop & Illustrator
  • Software code basics
  • Worked in entertainment previously
  • Worked in a tech company previously
  • Worked in a startup previously
  • Previous entrepreneurial experience (e.g.: running an Etsy store, running a club night, producing a short film)

Day-to-day in the role

  • Relationship management: meet & greet visitors, answer phones, respond to emails on behalf of yourself & CEO
  • Create meeting agendas; take and distribute meeting minutes 
  • Generate leads & manage databases with our support team
  • Craft fun, professional, instructive emails to team members & partners
  • Schedule management for directors: tracking appointments and herding them into meetings/phone calls
  • Use WordPress CMS to update company site & tools
  • Researching & reporting on subjects relevant to our business
  • Create & maintain documentation for external & internal purposes
  • Work with senior managers on strategic work
  • Assist with event organization & management
  • CEO’s social media management
  • Booking travel
  • Online shopping
  • Arrange & schedule meetings
  • Personal tasks for CEO
  • Wrangle CEO to assure that all tasks get done everyday
  • Work with COO to assure hygiene levels are maintained in studio, offices, and CEO’s quarters
  • Work with Operations Director to assure the CEO understands who is on vacation, vacations coming up
  • Work with Operations Director to assure coverage for all departments over public holidays
  • Train assistant and intern team to assure your role is covered on weekends, over public holidays, and on your vacation days
  • Take meetings with management team on CEO’s behalf
  • Create and distribute notes from meetings
  • High-level management of Trello boards & other organizational systems

Ready to organize chaos? Apply now.

All fields required